During the Bhela, the implementers’ committee of openIMIS would like to present broad updates to various work packages currently being undertaken by the community and to discuss other topics of interest to the the openIMIS and the broader health and social protection community. 

Co-ordinates

Date: 22.02.2023

Time: 10.00 AM Central European Time (CET)

Room: https://meet.jit.si/openIMISImplementers - (jitsi claims to support Chrome, Chromium & MS Edge and Firefox browsers only.  You might also want to try the jitsi app)

Participants: (kindly only add yourself, not others):

•  @Uwe Wahser

• @Momodou Lamin Jarju

• @Nirmal Dhakal

• @El Pacific Binagha

Schedule

Notes

Introduction to Core-MIS team

• Introduction of the team members.

Presentation of Core-MIS

• social protection is critical for achieving human capital accumulation, and ensuring its productive use. Social protection tries to put in place policies and programs that can help people improve their situation and accumulation of humain capital, and keeping it during the lifespan.

• There are three key goals for an effective Social Protection system provided through the lifecycle:

  • equity (reducing poverty and inequality),

  • resilience (providing insurance against and build the capacity to manage shock),

  • opportunity (promoting investment on capital).

• We have a set of programs: in terms of equity for example it could be child allowances. Emergency cash and in-kind transfers.

• Set of interventions during work life also called public work, programs that provide employment to people currently unemployed. Or also insurance schemes or training programs designed to support people in acquiring new skills. Programs and training designed and implemented by governments.

• Social protection standard delivery chain flow:

1. An assessment if conducted to assess if someone (household or individual) is eligible for the program

2. Enrolment phase where people who get to participate in the program sometimes get IDs and their details are registered and there’s a provision of services (such as benefits in cash or goods). It can be a recurrent payment (recurrent until they are able to graduate from the program) or a one-time payment.

3. Management aspect which takes care of updating information of beneficiairies, monitoring the program, GRM to collect complaints and issues from participants and adjusting them.

• Core-MIS platform covers this entire delivery chain. There multiple modules groupes in four groups: targeting, beneficiary registry, payment and reconciliation, GRM. There’s expansion modules where there’s additional functionalities (e.g. members of the household, training, etc.).

• Main functionalities:

  • Targeting: simple lists provided my community and enroll everyone, or assessment conducted called PMT. All process can be customized if needed - can change the order of the process to fit the needs of the program.

  • Geographical Code can be configured: to exchange data across programs.

  • KoBo: Data collection tool based on ODK - open-source data collection tool very easy to customize.

  • Beneficiary registry: allows to see information about the beneficiairies and available data to be collected. They have multiple statuses with possibility to change status of people.

  • Services and payment: If the payment service provider has ATIs available, the payment process and constellation process can be integrated dircetly. In other cases, there can be an implementing agency of cashiers that go out and deliver cash on the counter to the beneficiaries. We also developed PPM which is an app that allows to take photos, GPS coordinates and a time stamp when every payment is delivered. to track delivery of offline payments

  • Timesheet is another module that allows to keep track of attendance and calculate the amount not as a fixed amount.

  • Training is a module to monitor attendance to training.

  • GRM: collect grievances and checking them across the project.

  • Different user management features with possibilities to customize the profiles. We also have support for different languages.

  • We have a configurable ETL to import the system to import records and ?

  • Modules can be combined to create different workflows depending on the program being implemented

  • Integration with other systems: with existing platforms and registries.

  • Management of administrative codes to standardize reporting.

Demo

• Text, images and everything else can be customized. There’s a list of modules on the left side and language versions at the top right. Multifactor identification can be activated if needed.

  • The dashboard has a set of indicators that can be configured. Different types of graphs options. Possibility of exporting as well. It’s interactive which clients like. Can play with the data according to different indicators.

  • Possibility of registering beneficiaries. Can create a new targeting detail for new beneficiaries with amount and budget for program details.

  • The way to import information is through import it from KoBo or different data collection tools. Possibility to target and deduplicate the data after identifying duplicates. Every changes are saved in changelogs.

  • Targeting assessment can be configured as needed.

  • List of active beneficiaries with possibilities to use the advance filter feature. Multiple criteria options.

  • Payment details: different modalities and support e-payments. Possibilities to make cash payment for rural areas with lack of connectivity. Also possibility to download the payment list as excel file.

Q&A, Discussions

• Uwe: pointing at the joint project and we are in the process to evaluate the tender that will support WB in the migation process for the merger. Those activities will start very soon.

• Nirmal: Can it support API for beneficiary management?

  • Response: We configurate at the moment with KoBo and external application developed in the configuration for Laos.

• Is it possible to have access to the demo?

  • Response: yes will share it now

• Saurav: Feel free to stay engaged with the community

• Nirmal: Share any plans for implemention and timelines?

  • Response: Implemention modality of the openIMIS will remain. We don’t target implemention dircetly, but when needs are expressed, we can engage. Will provide the required. There’s no fixed timeline. We have the framework and development contract with WB. We have the limit of our project phase. When looking at migration senarios, it looks good. From development side, we will make sure to not have huge migration scenarios, easier than in the past. Ubah: we don’t expect huge migration conflict, but there’s a lot of work to be done in terms of clarity. At the broad level there’s commitment from WB and GIZ to do migration seamlessly.