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Recurring Tasks
Task | Description | Interval |
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Update Events | New events need to be inserted, past events moved to the dedicated section on the page | Monthly |
Update Opportunities | New opportunities should be known, older ones should have a correct Status | Monthly |
Correct links pointing to edit/drafting mode | Users might insert links pointing to a page in edit or drafting mode instead of viewing mode, those links need to be fixed Example:
/wiki/pages/resumedraft.action?draftId=819003629
To find those links the addon “Link management” can be used: For each space: Space Settings \ Integrations \ Link Management \ Start scan Search for links for example containing “resumedraft” or “edit-v2“ Fix every link
| Biannually |
Clear list of outdated content | Pages can be marked with the label outdated indicating that the content need to be reviewed and might need to be updated or archived. | Monthly |
Fix / mark outdated content | When stumbling across a page which seems outdated or incorrect please correct the content or leave a label outdated at the bottom so the page will be reviewed | Immediately when seen |
Clear undefined/hidden pages | An 'undefined' page is any page that has been linked to from within the Wiki, but that does not yet exist. A ‘hidden’ page is any page that exist but has no parent and has not been linked to by any other page Those “dead” links and pages need to be reviewed For each space Space Settings \ Manage pages \ Undefinied Review pages Space Settings \ Manage pages \ Hidden Review pages
| Quarterly |
New Year ( Events ) | create a page for last years events: copy the page Events as ‘Events 20[XX]’ don’t include sub-pages remove any events other than 20XX from the list
move any single event page from that year under this page in the topic hierarchy update the Events page delete any events from 20XX from the Events page update the reference list to past years at the bottom of the page remove any attachments (they were copied automatically into the new list
| first week of January |
New Year ( Project Portfolio ) | create a page for last years projects: copy the Project Portfolio page from the previous year as ‘Project Portfolio 20[XX]’ don’t include sub-pages replace the roadmap graphic with the one from Project Portfolio (copy & paste) replace all the years with 20XX
move all project pages that finished in 20XX under this page in the topic hierarchy update the roadmap graphic to the new year on the Project Portfolio page update the navigation bar (links to other years) at the bottom of each page
| first week of January |
Clean up templates (admin only) | remove any third-party templates from all spaces except Sandbox: OP, KB, FR | monthly |
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