Wiki Maintenance

Whenever needed

Task

Description

Last time

Task

Description

Last time

Fix / mark outdated content

When stumbling across a page which seems outdated or incorrect please correct the content or leave a label outdated at the bottom so the page will be reviewed

 

Monthly Tasks

Task

Description

Last check

Task

Description

Last check

Update https://openimis.atlassian.net/wiki/spaces/OP/pages/189595649

  • insert new events (sort closest to furthest)

  • check for updates on recurring events from last year

  • check for updates on missing links e.g. registration & proposal deadlines

  • move past events to the dedicated section of the table (sort latest to oldest)

2024-01-17 @Uwe Wahser

Update https://openimis.atlassian.net/wiki/spaces/OP/pages/215777296

New opportunities should be known, older ones should have a correct Status

  • if a GIZ tender is closed and results into a project, also verify that the link to the project page is listed

 

Verify & clear list of outdated content

Pages can be marked with the label outdated indicating that the content needs to be reviewed and might need to be updated or archived.

 

Clean up templates (admin only)

remove any third-party templates from all spaces except Sandbox: OP, KB, FR

 

Backup Confluence Spaces (admin only)

Feb. 03 2022 by

@Marco Kalin

Quarterly Tasks

Task

Description

Last check

Task

Description

Last check

Correct links pointing to edit/drafting mode

Users might insert links pointing to a page in edit or drafting mode instead of viewing mode, those links need to be fixed

Example:

/wiki/pages/resumedraft.action?draftId=819003629

To find those links the addon “Link management” can be used:

For each space:

  1. Space Settings \ Integrations \ Link Management \ Start scan

  2. Search for links for example containing “resumedraft” or “edit-v2“

  3. Fix every link

Jan 2022 by @Marco Kalin

Correct links pointing to nowhere

When copying content in the Wiki it can happen that links are broken after pasting the content. Those links are empty or referring to “#”.

It seems the problem applies to links which are not fully qualified such as

for example:

/wiki/spaces/KB/pages/3331260419

To find those links the addon “Link management” can be used:

For each space:

  1. Space Settings \ Integrations \ Link Management \ Start scan

  2. Search for links for example containing “#”

  3. Fix every link

Jan 2022 by @Marco Kalin

Clear undefined/hidden pages

An 'undefined' page is any page that has been linked to from within the Wiki, but that does not yet exist.

A ‘hidden’ page is any page that exist but has no parent and has not been linked to by any other page

Those “dead” links and pages need to be reviewed

For each space

  1. Space Settings \ Manage pages \ Undefinied

  2. Review pages

  3. Space Settings \ Manage pages \ Hidden

  4. Review pages

Jan 2022 by @Marco Kalin

Annual Tasks

Task

Description

Last check

Task

Description

Last check

New Year ( https://openimis.atlassian.net/wiki/spaces/OP/pages/189595649 )

create a page for last years events:

  1. copy the page https://openimis.atlassian.net/wiki/spaces/OP/pages/189595649 as ‘Events 20[XX]’

    1. don’t include sub-pages

    2. remove any events other than 20XX from the list

  2. move any single event page from that year under this page in the topic hierarchy

  3. update the https://openimis.atlassian.net/wiki/spaces/OP/pages/189595649 page

    1. delete any events from 20XX from the https://openimis.atlassian.net/wiki/spaces/OP/pages/189595649 page

    2. update the reference list to past years at the bottom of the page

    3. remove any attachments (they were copied automatically into the new list

2024-01-17 @Uwe Wahser

New Year ( https://openimis.atlassian.net/wiki/spaces/OP/pages/2058879051 )

create a page for last years projects:

  1. copy the Project Portfolio page from the previous year as ‘Project Portfolio 20[XX]’

    1. don’t include sub-pages

    2. replace the roadmap graphic with the one from https://openimis.atlassian.net/wiki/spaces/OP/pages/2058879051 (copy & paste)

    3. replace all the years with 20XX

  2. move all project pages that finished in 20XX under this page in the topic hierarchy

  3. update the roadmap graphic to the new year on the https://openimis.atlassian.net/wiki/spaces/OP/pages/2058879051 page

  4. update the navigation bar (links to other years) at the bottom of each page

2024-01-17 @Uwe Wahser

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