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Upload / Download Selected Registers (User Manual)

Upload / Download Selected Registers (User Manual)

Owned by Harry Larbi
Last updated: Apr 18, 2025 by Sunil Parajuli

Access to uploading/downloading of selected registers is restricted to the users with the the system role of IMIS Administrator ( the register of locations) or with a role including an access to Tools/Registers.

All functionality for use with the administration of uploading/downloading of selected registers can be found under the main menu Tools, sub menu Registers.

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Img. 197 Navigation to Registers

 

Clicking on the sub menu Registers re-directs the current user to the Registers Page: (Img. 197)

Registers page

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Img. 198 Upload Registers

 

The Registers Page is divided into eight sections: (Img. 198)

A - Upload of the list of diagnoses

  • Choose File
    Select from a file in the XML format serving as a source for uploading of the list of diagnoses. Mandatory.

  • Strategy
    Select a desired strategy for uploading of the list of diagnoses. The following options are available:

  • Insert Only
    Uploads only diagnoses that are not yet included in the list of diagnoses

  • Update Only
    Updates only diagnoses that are already included in the list of diagnoses

  • Insert and Update
    Uploads diagnoses that are not yet included in the list of diagnoses and updates diagnoses that are already included in the list of diagnoses

  • Insert, Update and Delete
    Uploads diagnoses that are not yet included in the list of diagnoses, updates diagnoses that are already included in the list of diagnoses and deletes diagnose that are not included in the source file

  • Dry Run
    If checked, only diagnostics is provided without real uploading

  • Upload

    By clicking on the Upload button, a prompt popup message will appear, require a user to agree or disagree:(Upload Diagnoses)

    If user agrees the selected file containing diagnoses will be uploaded.

    Img. 199 Upload Diagnoses

     

    A statistics on the number of inserted/updated diagnoses appears:

    (Statistics on uploaded diagnoses).

    Img. 200 Statistics on uploaded diagnoses

     

If there are errors an error protocol appears: (Error protocol on uploaded diagnoses)

Img. 201 Error protocol on uploaded diagnoses

DTD definition of the XML file for uploading/downloading of diagnoses:

<!DOCTYPE Diagnoses> [ <!ELEMENT Diagnoses (Diagnosis)*> <!ELEMENT Diagnosis (DiagnosisCode, DiagnosisName)> < !ELEMENT DiagnosisCode (#CDATA)> < !ELEMENT DiagnosisName (#CDATA)> ]>

 

B - Upload of the register of locations

  • Choose File
    Select from a file in the XML format serving as a source for uploading of the register of locations. Mandatory.

  • Strategy
    Select a desired strategy for uploading of the register of locations. The following options are available:

  • Insert Only
    Uploads only locations that are not yet included in the register of locations

  • Update Only
    Updates only locations that are already included in the register of locations

  • Insert and Update
    Uploads locations that are not yet included in the register of locations and updates locations that are already included in the register of locations

  • Dry Run
    If checked only locations is provided without real uploading

  • Upload

    By clicking on the Upload button, a prompt popup message will appear, require a user to agree or disagree (Upload Locations). If user agrees the selected file containing locations will be uploaded.

    Img. 202 Upload Locations

     

    A statistics on the number of inserted/updated locations appears (Upload Locations statistics)

    Img. 203 Upload Locations statistics

     

    If there are errors an error protocol appears (Upload Locations error)

    Img. 204 Upload Locations error

     

    DTD definition of the XML file for uploading/downloading of locations:

    <!DOCTYPE Locations> [ <!ELEMENT Locations (Regions, Districts, Municipalities, Villages)> <!ELEMENT Regions (Region*)> <!ELEMENT Region (RegionCode, RegionName)> < !ELEMENT RegionCode (#CDATA)> < !ELEMENT RegionName (#CDATA)> <!ELEMENT Districts (District*)> <!ELEMENT District (RegionCode,DistrictCode, DistrictName)> < !ELEMENT RegionCode (#CDATA)> < !ELEMENT DistrictCode (#CDATA)> < !ELEMENT DistrictName (#CDATA)> <!ELEMENT Municipalities (Municipality*)> <!ELEMENT Municipality (DistrictCode,MunicipalityCode, MunicipalityName)> < !ELEMENT DistrictCode (#CDATA)> < !ELEMENT MunicipalityCode (#CDATA)> < !ELEMENT MunicipalityName (#CDATA)> <!ELEMENT Villages (Village*)> <!ELEMENT Village (MunicipalityCode,VillageCode, VillageName,MalePopulation ?, FemalePopulation ?, OtherPopulation,Families ?)> < !ELEMENT MunicipalityCode (#CDATA)> < !ELEMENT VillageCode (#CDATA)> < !ELEMENT VillageName (#CDATA)> < !ELEMENT MalePopulation (#CDATA)> < !ELEMENT FemalePopulation (#CDATA)> < !ELEMENT OtherPopulation (#CDATA)> < !ELEMENT Families (#CDATA)> ]>

     

     

 

C - Upload of the register of health facilities

  • Choose File
    Select from a file in the XML format serving as a source for uploading of the register of health facilities. Mandatory.

  • Strategy
    Select a desired strategy for uploading of the register of health facilities. The following options are available:

  • Insert Only
    Uploads only health facilities that are not yet included in the register of health facilities

  • Update Only
    Updates only health facilities that are already included in the register of health facilities

  • Insert and Update
    Uploads health facilities that are not yet included in the register of health facilities and updates health facilities that are already included in the register of health facilities

  • Dry Run
    If checked only health facilities is provided without real uploading.

  • Upload

    By clicking on the Upload button, a prompt popup message will appear, require a user to agree or disagree: (Upload Health Facilities) If user agrees the selected file containing locations will be uploaded.

    Img. 205 Upload Health Facilities

     

    A statistics on the number of inserted/updated health facilities appears.

    If there are errors an error protocol appears.

    DTD definition of the XML file for uploading/downloading of health facilities:

<!DOCTYPE HealthFacilities> [ <!ELEMENT HealthFacilities (HealthFacilityDetails,CatchmentsDetails)> <!ELEMENT HealthFacilityDetails (HealthFacility)*> <!ELEMENT HealthFacility (LegalForm, Level, Sublevel, Code, Name, Address, DistrictCode, DistrictName, Phone, Fax, Email, CareType, AccountCode, ItemPriceListName. ServicePricelistName)> <!ELEMENT LegalForm (D| C|G|P)> <!ELEMENT Level (D|C|H)> <!ELEMENT SubLevel (I|N|R)> <!ELEMENT Code (#CDATA)> <!ELEMENT Name (#CDATA)> <!ELEMENT Address (#CDATA)> <!ELEMENT DistrictCode (#CDATA)> <!ELEMENT DistrictName (#CDATA)> <!ELEMENT Phone (#CDATA)> <!ELEMENT Fax (#CDATA)> <!ELEMENT Email (#CDATA)> <!ELEMENT CareType (I|N|B)> <!ELEMENT AccountCode (#CDATA)> <!ELEMENT ItemPriceListName (#CDATA)> <!ELEMENT ServicePriceListName (#CDATA)> <!ELEMENT CatchmentsDetails(Catchment*)> <!ELEMENT Catchment (HFCode,VillageCode, VillageName, Percentage)> <!ELEMENT HFCode (#CDATA)> <!ELEMENT VillageCode (#CDATA)> <!ELEMENT VillageName (#CDATA)> <!ELEMENT Percentage (#CDATA)> ]>

D - Download of the list diagnoses

  • Download
    By clicking on the Download button, a prompt popup message will appear, require a user to specify whether the XML file with downloaded list of diagnoses should be opened or saved or canceled: (Download Diagnoses)

    Img. 206 Download Diagnoses

E - Download of the register of locations

  • Download
    By clicking on the Download button, a prompt popup message will appear, require a user to specify whether the XML file with downloaded register of locations should be opened or saved or canceled (Download locations)

    Img. 207 Download locations

F - Download of the register of health facilities

  • Download
    By clicking on the Download button, a prompt popup message will appear, require a user to specify whether the XML file with downloaded canceled (Download facilities)

    Img. 208 Download facilities

G - Download Insurees

  • Format
    Choose a format to download. Format are:

  • JSON, CSV, XLS, XLSX

  • Download
    Click on download button to download the insurees

H- Download Medical Items

  • Format
    Choose a format to download. Format are:

  • JSON, CSV, XLS, XLSX, XML

  • Download
    Click on download button to download the medical items

I- Download Medical Services

  • Format
    Choose a format to download. Format are:

  • JSON, CSV, XLS, XLSX, XML

  • Download
    Click on download button to download the medical services

J - Upload of Insurees

  • Choose File
    Select from a file in the XML format serving as a source for uploading of the register of insurees. Mandatory.

  • Strategy
    Select a desired strategy for uploading of the register of insurees. The following options are available:

  • Insert
    Uploads only insurees that are not yet included in the register of insurees

  • Update
    Updates only insurees that are already included in the register of insurees

  • Insert and Update
    Uploads insurees that are not yet included in the register of insurees and updates insurees that are already included in the register of insurees

  • Dry Run
    If checked only insuree is provided without real uploading

  • Upload
    Click on upload to upload insurees

K - Upload of Medical Items

  • Choose File
    Select from a file in the XML format serving as a source for uploading of the register of medical items. Mandatory.

  • Strategy
    Select a desired strategy for uploading of the register of medical items. The following options are available:

  • Insert
    Uploads only medical items that are not yet included in the register of medical items

  • Update
    Updates only medical items that are already included in the register of medical items

  • Insert and Update
    Uploads medical items that are not yet included in the register of medical items and updates medical items that are already included in the register of medical items

  • Dry Run
    If checked only medical items is provided without real uploading

  • Upload
    Click on upload to upload medical items

L - Upload of Medical services

  • Choose File
    Select from a file in the XML format serving as a source for uploading of the register of medical services. Mandatory.

  • Strategy
    Select a desired strategy for uploading of the register of medical services. The following options are available:

  • Insert
    Uploads only medical service that are not yet included in the register of medical services

  • Update
    Updates only medical service that are already included in the register of medical services

  • Insert and Update
    Uploads medical services that are not yet included in the register of medical services and updates medical services that are already included in the register of medical services

  • Dry Run
    If checked only medical services is provided without real uploading

  • Upload
    Click on upload to upload medical services

This page in other languages:

EN

Upload / Download Selected Registers (User Manual)

FR

Téléchargement / téléchargement des registres sélectionnés (modes d'emploi)

This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. https://creativecommons.org/licenses/by-sa/4.0/