Update Events

New events need to be inserted, past events moved to the dedicated section on the page

Monthly

Update Opportunities

New opportunities should be known, older ones should have a correct Status

Monthly

Correct links pointing to edit/drafting mode

Users might insert links pointing to a page in edit or drafting mode instead of viewing mode, those links need to be fixed

Example:

/wiki/pages/resumedraft.action?draftId=819003629

To find those links the addon “Link management” can be used:

For each space:

1. Space Settings \ Integrations \ Link Management \ Start scan

2. Search for links for example containing “resumedraft” or “edit-v2“

3. Fix every link

Biannually

Jan 2022 by Marco Kalin

Correct links pointing to nowhere

When copying content in the Wiki it can happen that links are broken after pasting the content. Those links are empty or referring to “#”.

It seems the problem applies to links which are not fully qualified such as

for example:

/wiki/spaces/KB/pages/3331260419

To find those links the addon “Link management” can be used:

For each space:

1. Space Settings \ Integrations \ Link Management \ Start scan

2. Search for links for example containing “#”

3. Fix every link

Biannually

Jan 2022 by Marco Kalin

Clear list of outdated content

Pages can be marked with the label outdated indicating that the content need to be reviewed and might need to be updated or archived.

• Wiki outdated content

Monthly

Fix / mark outdated content

When stumbling across a page which seems outdated or incorrect please correct the content or leave a label outdated at the bottom so the page will be reviewed

Immediately when seen

Clear undefined/hidden pages

An 'undefined' page is any page that has been linked to from within the Wiki, but that does not yet exist.

A ‘hidden’ page is any page that exist but has no parent and has not been linked to by any other page

Those “dead” links and pages need to be reviewed

For each space

1. Space Settings \ Manage pages \ Undefinied

2. Review pages

3. Space Settings \ Manage pages \ Hidden

4. Review pages

Quarterly

Jan 2022 by Marco Kalin

New Year ( Events )

create a page for last years events:

1. copy the page Events as ‘Events 20[XX]’

   1. don’t include sub-pages

   2. remove any events other than 20XX from the list

2. move any single event page from that year under this page in the topic hierarchy

3. update the Events page

   1. delete any events from 20XX from the Events page

   2. update the reference list to past years at the bottom of the page

   3. remove any attachments (they were copied automatically into the new list

first week of January

New Year ( Events )

retrieve annually recurring events (especially conferences) from the previous years and search for their dates in the new year

until end of January

New Year ( Project Portfolio )

create a page for last years projects:

1. copy the Project Portfolio page from the previous year as ‘Project Portfolio 20[XX]’

   1. don’t include sub-pages

   2. replace the roadmap graphic with the one from Project Portfolio (copy & paste)

   3. replace all the years with 20XX

2. move all project pages that finished in 20XX under this page in the topic hierarchy

3. update the roadmap graphic to the new year on the Project Portfolio page

4. update the navigation bar (links to other years) at the bottom of each page

first week of January

Clean up templates (admin only)

remove any third-party templates from all spaces except Sandbox: OP, KB, FR

monthly

Backup Confluence Spaces (admin only)

https://openimis.atlassian.net/wiki/spaces/exportspacexml.action?key=OP
https://openimis.atlassian.net/wiki/spaces/exportspacexml.action?key=KB
https://openimis.atlassian.net/wiki/spaces/exportspacexml.action?key=FR

Annually

Feb. 03 2022 by

Marco Kalin