User administration is restricted to users with the system role of IMIS Administrator or with a role including an access to Administration/Users.

Enrolment officers and Claim administrators are now considered as a user with specific roles.

Pre-conditions

A user may only be added or edited after the approval of the management of the scheme administration. Deletion of a user normally will occur when a user leaves his/her post within the health insurance scheme and/or the scheme administration. A built in user with the user name Admin and the initial password Admin is created automatically in openIMIS with access to all locations of the register of locations (at any time). The Admin user has an implicit role that includes full access rights to the registers of locations, full access to the register of user profiles and an access to downloading/uploading of the register of locations to/from an external file.

Navigation

All functionalities related to users administration can be found under the main menu Administration, sub menu Users.

Open

Img. 87 Navigation to users page

Clicking on the sub menu Users redirects the current user to the Users List Page.

Open

Img. 88 User List Page

Users List Page

It is the central point for the users administration. By having access to this page, it is possible to add, edit, delete and search users. The page is divided into four panels.

The following rules apply to the list of found users besides conformance with all search criteria:

The user Admin is not included in any search for users with exception of searches done by an Admin user itself.A user having the access right Users/Search (see User Profiles) will only be able to see users that have access to them same set of locations or to a subset of locations of the user making the search only.

Search Panel

The search panel allows a user to filter on specific criteria.

Last Name

Filter on users who have the typed text in their last name.

Login Name

Filter on users who have the typed text in their login.

Phone Number

Filter on users who have the typed text in their phone number.

Email

Filter on users who have the typed text in their email.

Other Names

Filter on users who have the typed text in their other names.

Role

Filter users with the selected role

Health Facilities

Select the Health Facility; from the list of health facilities by clicking on the arrow on the right of the selector, to select users from a specific health facility.Note

The list will only contain the health facilities belonging to the districts assigned to the currently logged in user.

Region

Select the Region from the list of regions by clicking on the arrow on the right of the selector to find users with access to a specific region.Note

The list will only contain the health facilities belonging to the regions assigned to the currently logged in user.

District

Select the District from the list of districts by clicking on the arrow on the right of the selector to find users with access to a specific district.Note

The list will only contain the health facilities belonging to the districts assigned to the currently logged in user.

Language

Select the Language from the list of languages by clicking on the arrow on the right of the selector, to select users with a specific language.

Search Button

Once the criteria have been entered, use the search button to filter the records, the results will appear in the result panel.

Results Panel

The result panel displays a list of all users found, matching the selected criteria in the search panel. The currently selected record is highlighted with light blue, while hovering over records changes the highlight to yellow (Img. 89). The leftmost record contains a hyperlink which if clicked, redirects the user to the actual record for detailed viewing if it is a historical record or editing if it is the current record.

A maximum of 15 records are displayed at one time, further records can be viewed by navigating through the pages using the page selector at the bottom of the result Panel (Img. 90)

Buttons Panel

With exception of the Cancel button, which redirects to the Home Page, the button panel (the buttons Edit and Delete) is used in conjunction with the current selected record (highlighted with blue). The user should first select a record by clicking on any position of the record except the leftmost hyperlink, and then click on the button.

Information Panel

The Information Panel is used to display messages back to the user. Messages will occur once a user has been added, updated or deleted or if there was an error at any time during the process of these actions.

­User Page

Fields

Generic Fields

User name

Enter the Login name for the user. This is an alias used for logging into the application; a minimum of 6 and a maximum of 25 characters should be used for the login. Each Login Name should be unique. Mandatory.

Given Names

Enter other names of the user. Mandatory, 100 characters maximum.

Last name

Enter the last name (surname) for the user. Mandatory, 100 characters maximum.

Email

Enter the e-mail address for the user. 50 characters maximum.

Phone Number

Enter the phone number for the user. 50 characters maximum.

Health Facility

Select the health facility that the user belongs to, if applicable, from the list of health Facilities from the list by clicking on the arrow on the right hand side of the lookup.

Roles

Select from the list of available roles the Roles which the user carries out. Mandatory (at least one role must be selected). The list of roles contains all roles (user profiles) that are not blocked.

Districts

Select from the list of available districts the district(s) which the user will have access to. Mandatory (at least one district must be selected).

Login Fields

Language

Select the user’s preferred language from the list by clicking on the arrow on the right hand side of the lookup. Mandatory.

Password

Enter the password for the user. This is used at login to grant access to the application; a minimum of 8 and a maximum of 25 characters should be used for the password. The password should have at least one digit. Mandatory.

Confirm Password

Re-enter the password. The password must be entered twice, to ensure that there was no mistyping in the first entry. Mandatory.

Enrolment Officer Fields

Birth date

Birth date of the enrolment officer.

Works to

End date at which the enrolment officer is replaced by the substitution officer.

Substitution Officer

Replacement of the user after the Works to date.

Address

Address of the living place of the enrolment officer.

Region & District

Select the region & district where the enrolment officer will work. It will be used to select villages managed by the enrolment officer.

Villages

List of all villages where enrolment officer will work. To add villages, you first need to add a row and select the municipality.

Claim Administrator Fields

Birth date

Birth date of the enrolment officer.

Saving

Once all mandatory data is entered, clicking on the Save button will save the record. The user will be redirected back to the User List Page, with the newly saved record displayed and selected in the result panel. A message confirming that the user has been saved will appear on the Information Panel.

Mandatory fields

If mandatory fields are not filled when the user clicks on the Save button, a message will appear in the Information Panel, and the data fields will take the focus (by an asterisk on the right of the corresponding data field).

Cancel

By clicking on the Cancel button, the user will be redirected to the User List Page.

Adding a User

Click on the Add button to redirect to the User Page.

When the page opens all entry fields are empty. See the User Page for information on the data entry and mandatory fields.

Editing a User

Click on the Edit button to redirect to the User Page.

The page will open with the current information loaded into the data entry fields. See the User Page for information on the data entry and mandatory fields

Deleting a User

Click on the Delete button to delete the currently selected record

Before deleting a confirmation popup is displayed, this requires the user to confirm if the action should really be carried out.