Summary
The international workshop of the openIMIS Implementers Committee will be held in Dar es Salaam, Tanzania, from 15-16 February 2019. This event brings together new partners, as the openIMIS Initiative is growing. The goal of this two day workshop is to ensure that new partners are familiarized with the mission, vision and the history of the openIMIS Initiative. Another overall objective of the workshop is the dialogue between the partners, gaining insights into the national planning and defining of roles.
Dates: February 15-16, 2019
Location: Sea Cliff Hotel, Toure Drive, Msasani Peninsula,
P.O.Box 3030, Dar es Salaam, Tanzania
Background – Recent developments of the openIMIS Initiative
In the last quarter of 2018 various new implementing partners joined the openIMIS Initiative.
At global level, a consortium of two international consulting companies, Swiss Tropical and Public Health (Swiss TPH) and the Germany based EPOS Health Management, were assigned to support the initiative in conceptualization, capacity development and implementations. Moreover, the so-called Regional Hubs have been newly established. The Regional Hub Asia is hosted by the Asian eHealth Information Network (AeHIN), the Regional Hub Africa hosted by Jembi Health Systems.
At national level, the implementing partners´ network is growing. Specifically in Tanzania, in view of the national roll out of openIMIS two additional implementing partners are getting on board (GIZ Tanzania and Pharmaccess), extending the ongoing support by Swiss TPH (HPSS Tanzania) and GIZ Nepal. The user community (BEPHA Cameroon, PORALG / NHIF Tanzania, HIB Nepal), already operating openIMIS is growing, as well as the number of countries and institutions who are interested to join the global openIMIS community.
Objectives of the workshop
The objective of the Implementers Committee workshop is to create a space for a get-together of the existing and the interested partners of the initiative.
During the first day of the workshop, the participants will get familiar with the mission / vision of the initiative, its history, structure and activities. Jointly we will learn about different stakeholders, country requirements and implementation of openIMIS.
On day two, the Implementers Committee will jointly further define the roles and responsibilities as well as establish a common work plan for 2019.
The participation of (potential) user organizations and implementing partners is of special relevance to obtain insights on the national planning, priorities and requirements. The overall objective of the workshop is to create a mutual understanding of the initiative and align joint work and operations procedures regarding openIMIS.
Program overview of the week
Most participants of the Implementers Committee Workshop will also take part at the Symposium “Health Insurance for the Informal Sector in Tanzania” taking place on February, 12th and 13th in Dar es Salaam. A special add-on of the Symposium is a field trip on the 14th of February to a health facility using openIMIS.
As such, the symposium, field trip and the workshop in Tanzania, the “cradle” of openIMIS, provide an ideal setting and sequence for the community around openIMIS to evolve, strengthen and grow.
The week overview is as follows:
Day | Date | Program | Organizer |
1 | Monday, 11th Feb | Arrival of participants | |
2 | Tuesday, 12th Feb | Health Insurance Symposium | National Government of Tanzania and Swiss TPH |
3 | Wed., 13th Feb | Health Insurance Symposium | National Government of Tanzania and Swiss TPH |
4 | Thursday, 14th Feb | Field trip: openIMIS implementation in the CBHF | National Government of Tanzania and Swiss TPH |
5 | Friday, 15th | openIMIS Implementers Committee Workshop – Day I | openIMIS Initiative |
6 | Saturday, 16th | openIMIS Implementers Committee Workshop – Day II | openIMIS Initiative |
Participants of the workshop
openIMIS Initiative | Participant | Participating at CHF Symposium |
Coordination Desk | Alicia Spengler (GIZ HQ) Viktoria Rabovskaja (GIZ HQ) Uwe Wahser (GIZ HQ) | X X X |
Implementing Partners Global | Siddharth Srivastava (Swiss TPH) Xuan Mai Kempf (Swiss TPH) Dragos Dobre (Swiss TPH) Michael Weinhara (EPOS) | X X X X |
Implementing Partners Regional (Regional Hubs) | Kristin Chloe Pascual (AeHIN) Rhonwyn Cornell (Jembi) | X X |
Implementing Partners National | Giampiero Baldassarri (GIZ Tanzania) Christopher Gideon (HPSS Tanzania) Nina Siegert (P4H, FP Tanzania) Saurav Bhattarai(GIZ Nepal), via Skype Pharmaccess TZ, tbc USAID, tbc Path, tbc World bank, tbc | X X X |
User organizations | George Yuh Atohmbom (BEPHA, Cameroon) Tbc, PORALG Tanzania Tbc, NHIF Tanzania | X X X |
Potential countries | CHAI, Rwanda MoH, Cameroon Chad |
Programme
Day One (All)
Friday, 15th February | Program | Presenter | Remarks & In-session timing |
openIMIS Initiative | |||
08:30-08:40 | Opening and welcome remarks Presentation of the agenda | Moderator / GIZ | Check equipment: pinboards, brown paper, beamer, notepad. ZOPP Koffer etc Evtl. game to play: most tweets of the day, special present |
08:40-09:00 | Interactive introduction round/ Ice breaker | Moderator /All | Part I – 15min Steckbriefe (prepared template!) – present at the exit (T-Shirt) Group moves in the room, stop! Introduce yourself to a person with your template (2min). -> Each person introduces the other one to the whole group -> Pin profiles on a pinboard for an overview of participants From the standing line, select the groups of 3 people (count) to mix participants and prepare for the next exercise |
09:00-10:00 | Reflections on the field trip - countries impression exchange | Moderator / All | CP: Reporter at the field trip / Groups which work on their reflections 1. Impression collection: Form small groups (3ppl each) and have a conversation on guiding questions. Note the main points on cards. - 10min · What was your impression of the openIMIS operations? : What was striking – please point out the most exciting thing you saw yesterday in the field :) · Which advantages of openIMIS did you see so far? · Which challenges did you observe? 2. Form two larger groups (15ppl each) - meet and present cards from your small group. Cluster (drop similar ones) on pinboard and select presenter -15min 3. Both groups present their results in plenum - 5min each, 10min Discussion in the forum. Potential countries: open questions and feedback CP: Close with lead over to the main topic of the WS - oI initiative and how it works on the further development and implementation of oI after the coffee break. (flexible coffee break start) |
10:00-10:15 | Coffee break |
| |
10:15-10:35 | Input: governance structure and goals of the Initiative for 2019/2020 | Alicia | |
10:35-11:35 | Rotating session - Station1: Implementers Committee insight - Station2: Developers Committee insight | Viktoria &Siddharth & Rhonwyn Uwe & Dragos | Relate contribution of global oI Initiative to the country and responsibilities of country with the oI Initiative. New feautures/ products Half the group goes to each station. Each station has 30 min: 15min input, 15min Q&A Switch after |
11:35-12:00 | Discussion and Q&A | All | Forum: What are your take-aways from the first discussion with the oI initiative? (flexible finish and lunch announcement) |
12:00-13:00 | Lunch |
| |
openIMIS Business Processes / Requirements | |||
13:00-14:30 | WS Option I: Interactive group work on countries` systems and requirements WS Option II: Interactive group work on system architecture and technical roadmap | All or divided in 3-4 country groups (TZ, Chad, Rwanda, Cameroon) | -> Country Steckbrief mit Grunddaten und Bedarfen erstellen -> Template für pinboards vorbereiten Country groups to work out the following questions: - Where is your country UHC process? Which schemes are currently in need of digital processes? - Can you sketch/ map out the process of (enrolment)/claims filling and reimbursement - Where do you see oI software and Initiative supporting you and the processes? -> Questions from the Colombo form/ canvas format 5 Min Intro 40 Min group present in 5min each 25min - Feedback to the countries presentations in the plenum Mixed with inputs from the oI Initiative on the current work plans and functional developments (prepared slides to throw in) |
14:30-14:45 | Coffee break | ||
14:45-16:00 | openIMIS Community: Communication channels and knowledge sharing - Communication material and tools - Website/ Wiki - Community Channels | Uwe input | Objective of the session: demonstrate the communication channels and cooperation tools of the initiative. Q&A E.g. on a flipchart: Collect votes which channels are used, for which user/ validation of personas. |
16:00-17:00 | Training & capacity development – needs, opportunities and partnerships | Input Kristin/ Group discussion | After the input collect needs, opportunities & partnerships for implementation, training & capacity development: - Collect participants inputs on stakeholder map who to involve on country level (incl. national level and donors/ DP) - Needs for CD - Focussing on activities of the IC - Role of universities, regional hubs - Demo use cases - scenarios |
17:00 - 17:15 | Closing and check out | Everyone | 1. “The workshop today for me was ...” Give everyone a chance to quickly reflect on the day in one sentence. Perhaps start by giving them only the beginning: For me the Workshop today was… Remind them to keep it short 2. At exit place a flipchart to vote for most relevant channels pro persona (give two points per person) 3. Announce dinner place |
From 18: Joint Dinner at the Sea Cliff Hotel | |||