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Capacity Building Programme
As with other capacity building (CB) programme, it is best to start with the identification of staff who are key to the installation and roll out of openIMIS and an assessment of their capacity level with regard to IT systems and digital technology. This allows you to customise your CB according to the specific needs of your organisation. In general, we consider the programme to have the aim of attaining proficiency among relevant personnel in the use of the openIMIS platform towards integration of the system to standard business processes. The openIMIS can bring about efficiency gains in your business processes and it would be ideal that your key staff have this appreciation so that they become part in driving the change in your system.
We categorise the main drivers of change towards digitalising your system to be the managers, administrators and users. Your organisation’s CB programme would need to incorporate learning objectives specific to them as the roll out of openIMIS will rely heavily on their knowledge and application of the platform. To ensure that your CB and training activities deliver on learning results for your key staff, we suggest that your specific CB objectives refer to their working understanding of the functionality of the platform and their ability to navigate and use the application with ease. It is also important that your CB programme achieve technical competence amongst your key staff to deploy and customise openIMIS to your business processes.
Together in the openIMIS Global Initiative, we have been developing training packages for different audiences at every organizational level. We have compiled the training packages to serve as a menu for you to choose from according to what is applicable to your organisation and what has been established as your CB needs. The table below provides a list of materials that are available in this Wiki and recommended staff for which these materials might be relevant. Although a number of the materials are self-instructive, there is need for customisation of the materials especially when it is time to install and deploy openIMIS. This means that training on local operations would have to be done aligned with your own openIMIS application manual, which you would need to develop specific to your organisation.
You can use the table below as a base to build your organisation’s CB plan. If you are ready, you are welcome to run the introductory training packages with your key staff. We will be interested to hear your feedback. Part two of the CB plan would have to be customised although we have shared examples for you as reference.
Learning objective (Recommended): | The plan has the overall objective of attaining proficiency among relevant personnel of the agency in the use of the OpenIMIS platform towards integration of the system to standard business processes. It has a two-step objective of: |
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A. | Introductory training modules in online formats | |||
Materials | Content | Audience/ key staff | Delivery Design | |
1 | Conduct of schematic analysis for openIMIS | Managers | Powerpoint slides (customisation required) | |
2 | Module 1: Introduction to OpenIMIS | Managers & Users | Webinars (delivered by AeHIN) | |
3 | Demo Server | OpenIMIS Digital business processes | Users | Screencasts/ video tutorials |
4 | OpenIMIS Digital business processes | Users | User guide text | |
B. | On-site training for installation and deployment | |||
Materials | Content | Audience/ key staff | Delivery Design | |
1 | OpenIMIS Application Manual | Users | Classroom and hands-on training sessions | |
2 | Installation and Country localisation material | WA1. Procure Windows-based Server | Users | Classsroom and hands-on training sessions |
3 | Administrators | |||
C. Follow through training
The designation of master trainers to mentor and coach staff is an effective way to ensure that knowledge and skills acquired are applied and competently put to use. When conducting the training, it is ideal to identify talented power users who can eventually be tapped to train and oversee the rollout of the platform to the peripheral levels.
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