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Support & equipment for Break-out Sessions

Support & equipment for Break-out Sessions

This overview serves as information to facilitators of any break-out session on what kind of support and equiment is provided through the organizer. Hopefully this will help you in preparing & conducting the session.

Your contact person on logistic support / equipment: Ms Kaushila Rai kaushila.rai@giz.de and Mr Madan Koirala madan.koirala@giz.de

 

Room(s)

There are 3 separate rooms available for break-out sessions. The rooms will be assigned based on the number of people who registered for your break-out session. We will inform you and the participants about the room on the day of your session.

23+25 June 2026

  • Belvedere Hall - up to 90 people

  • Rendevous (1st floor, main building) - up to 30 people

  • The Orient (2nd floor, main building) - up to 30 people

24 June 2026

  • Malla Plaza Banquet Hall - up to 90 people

  • Rendevous (1st floor, main building) - up to 30 people

  • The Orient (2nd floor, main building) - up to 30 people

 

Standard equipment & support provided:

  • Seating & Tables: Accommodates a minimum of 30 participants (additional seating available based on registrations and breakout session allocations)

  • Equipment:

    • 1x pinboard

    • 1x facilitator suitcase (pens, cards, pins, etc.)

    • 1x flipchart

    • Pens, notebooks, and water bottles for all participants

    • Big screen or minimum 55”/75” monitor with cable for laptop connection

    • Printer (A4) and paper (at the main reception desk)

  • Internet for Hybrid Sessions: Transmission rate: 20 Mbps (for additional participants joining via Zoom/MS Teams, etc.).

  • On-Site Support: A volunteer will be on ‘standby’ to assist with IT support, printouts, or other needs.

 

Laptop Requirement: If you plan to use PowerPoint or share content on-screen, please bring your own laptop to connect to the monitor.

Advance Preparation: If you’d like to prepare flipcharts or pinboards a day in advance, please notify us contact in advance. We’ll guide you to the equipment and store it securely until your session begins. Our student volunteers can also assist with moving pinboards between rooms.

 

Wifi passwords

Wifi-pw.jpg

 

Special requests

For any specific needs beyond the standard equipment, please contact us by 22 June 2026 (2:00 pm NPT) so we can assess feasibility and make arrangements.

 

For any information to be shared with participants before your session, we strongly recommend to update the wiki page on your break-out session and share the link in advance. Nevertheless, if you need hard copies / print-outs to be shared at the beginning or during the session, please contact us by 21 June 2026. Please include the number of your break-out session in the file name. Copies will be provided for pick-up at the reception desk.