Payments funcionality is created to manage existing and create new payment plans and bills. Users can create and control payment plans, payment cycles, bills, payment points and payrolls.
To set up new payments and create bills user have to do the following.
Create new payment plan
Go to Payments → payment plan tab
Click “+” button placed in right bottom of the page
Fill mandatory fields (marked with * )
name - name of payment plan
calculation rule - dropdown containing calculation rules for payment plans
benefit plan - dropdown to select one benefit plan for which payment plan is created
periodicity - number of months of how payment plan will last
valid from - date from which payment plan will be valid
Additionally user can fill fixed batch value (sum of payments value in payment plan) and payment limit per single transaction (if this limit will be exceeded then new task will be created automatically)
Additionally user can set up advanced criteria to set conditions for which beneficiares bills should be created
field - field on which search criteria is applied
filter - is value exact, greated or less than set amount
value - can be true or false
amount - value refering to filter
Create new payment cycle
Go to Payments → payment cycles tab
Create new payement cycle on top of the page
Dates must match with those which were set up for payment cycle, otherwise bills wont be created)
Under Payments → Bills
Proper bills should be created
For bills that would exceed payment per transaction limit task should be created
Bills should be created only for beneficiaries that matches set up criteria
Payroll - entity to group all the bills from specific benefit plan for specific payment point
name - name of payroll
benefit plan - dropdown for single benefit plan
payment point - payment point that for which payroll is refering to
payment method - method that is choosen for paying payroll (online, onsite etc)
Valid from - date from which payroll is valid
Valid to - date to which payroll is valid
After creating payroll all bills that matches criteria will be fetched and visible under Bills list for selected benefit plan and payment point. For newly created payroll new task is automatically created under Tasks Management → Tasks → approve payroll section